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Academy Vacancy

30 August 2017

Academy Operations & Administration Manager job available

An opportunity for a part-time (50%) Academy Operations & Administration Manager has become available within our Academy department. The hours associated with the role can be flexible and accordingly, the position may suit someone who wishes to schedule part-time employment around other commitments.


The nature of the role is as follows:

  • Provide administrative and operational assistance to the Academy Manager.
  • Lead the administrative support for the Academy Programme.
  • Provide a point of contact for parents and guardians from an administration perspective.
  • Ensure compliance with all the Policies and Procedures contained within the Staff Handbook, paying particular regard to the Equal Opportunities Policy and Health & Safety Policy and procedures at all times.
  • Design and production of relevant forms as requested by Academy staff.
  • Contribute to the production of the Club’s Academy Performance Plan and work toward the successful navigation of the Category Three audit process.
  • Collection and verification of Academy finances including expenses, claims, receipts, invoices and petty cash.
  • Management of the meeting schedule and recording of minutes in line with EPPP requirements to include a weekly interdepartmental meeting.
  • Creation of reports in preparation for meetings as required.
  • Keep up-to-date with knowledge of current legislation and policies in the Academy context.
  • Update Academy calendar and website with news, fixture information and locations.
  • Management of the player registration process and familiarisation of Football League regulations in this respect.
  • Management of Academy fixtures to include: correspondence with other clubs, distribution of all relevant fixture information (exchange calendar, fixture lists and website) and liaising with our partner venues.
  • Act as the point of contact between the Academy and the League for all fixture matters.


Qualification Requirements:

  • Educated to degree level or equivalent, or equivalent relevant professional training or experience.
  • On the DBS update service

Personal Qualities

The ideal candidate would be:

  • Highly organised and professional.
  • Enthusiastic and motivated.
  • Ability to work to deadlines, effectively manage workload and prioritising own work.
  • The capacity to communicate with the wide array of people in which the post-holder would come into contact (players, parents, coaches, support staff etc.)
  • The ability to present information in writing clearly and concisely.
  • Ability to contribute to internal and external networks, actively seeking to build productive relationships, share information and ideas and improve working practices.
  • Excellent IT skills including the use of MS Office, Intranet/Web/Internet and Outlook
  • Ability to undertake health and safety duties and responsibilities appropriate to the post.
  • Experience of working with football regulations (Desirable)

Prospective applicants should send a CV and cover letter outlining their suitability for the post (no longer than one A4 page) to The deadline for application is Friday 8th of September 2017 at midday.

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